Supplier Reports

PayInvoice Next automatically collects performance data from your procurement transactions and consolidates it into supplier-focused reports. These reports help procurement teams evaluate supplier reliability, compare alternatives, and ensure compliance with MSME payment regulations.

Supplier Scorecard Summary

The Supplier Scorecard Summary shows each supplier's overall performance score along with their individual dimension scores — delivery timeliness, quantity accuracy, quality performance, invoice accuracy, compliance, and responsiveness. Scores are calculated automatically from your transaction history.

Use this report to get a quick overview of your supplier base and identify top-performing and underperforming suppliers. For a detailed explanation of how each dimension is scored, see Supplier Scorecard.

Supplier-Wise Purchase History

The Purchase History report shows the complete transaction record for each supplier: total Purchase Orders raised, total amount ordered, total goods received, total invoices paid, and the average time from order to delivery. You can view data for a single supplier or compare across all active suppliers.

This report is especially useful when preparing for contract renewals or evaluating whether to consolidate spending with fewer suppliers. It answers the question how much business have we done with this supplier, and how has the volume changed over time?

Supplier Performance Comparison

The Performance Comparison report places two or more suppliers side by side across all scorecard dimensions. Select the suppliers you want to compare and the evaluation period, and the report generates a comparison table showing where each supplier excels and where they fall short.

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Use this report before awarding new contracts. If two suppliers quote similar prices, their comparative performance data — especially delivery timeliness and quality — can help you make a more informed sourcing decision.

MSME Payment Compliance Report

The MSME Compliance Report lists all outstanding invoices from Micro, Small, and Medium Enterprise suppliers along with their statutory payment deadlines. The report highlights invoices nearing their deadline in amber and overdue invoices in red, giving your accounts payable team a clear action list.

For the full details on how PayInvoice Next calculates MSME deadlines and what happens when a payment is overdue, see MSME Payment Tracking and the MSME Compliance Overview.

Filtering Your Supplier Reports

All supplier reports share a consistent set of filters:

Filter	What It Does
Supplier	Limits the report to a single supplier.
Supplier Category	Filters by the supplier's business category (e.g., manufacturer, trader, service provider).
Health Standing	Shows only suppliers in a specific standing — Preferred, Conditional, or Restricted. See Supplier Health Standing.
Date Range	Restricts data to transactions within a specific period.
MSME Category	Filters by Micro, Small, or Medium classification (MSME reports only).

Exporting Reports

Every supplier report can be exported as Excel for further analysis or as PDF for audit and compliance submissions. Click the Export button in the top-right corner of any report after applying your filters.

Related Guides

• Supplier Management Overview — Onboarding, scoring, and managing suppliers
• Supplier Scorecard — How performance scores are calculated
• Supplier Health Standing — How standings are determined and what they mean
• MSME Compliance — Regulatory payment requirements for MSME suppliers