Matching Field Reference

This page lists every field on the IPU Match Result form in PayInvoice Next with its purpose and usage.

Invoice Reference Section

Field	Required	Description
Series	Yes	Auto-generated numbering series (format: IPU-MR-.YYYY.-).
Invoice	Yes	Link to the Invoice Inbox record that was matched.
Invoice Date	Read-only	Posting date of the invoice. Auto-filled from the linked Invoice Inbox.
Supplier	Read-only	Supplier on the invoice. Auto-filled from the linked Invoice Inbox.
Invoice Amount	Read-only	Grand total of the invoice being matched.

Match Summary Section

Field	Description
Match Status	Overall result of the matching process. Values: Full Match, Partial Match, Within Tolerance, Mismatch, Two-Way Match, PO Only, Non-PO, Pending, Error.
Match Decision	The system's recommended action. Values: Auto-Approve, Approve with Variance, Hold for Review, Reject.
Match Datetime	Timestamp when matching was performed.
Overall Match Percent	Combined score (0–100%) reflecting the quality of the match across all components.

Component Scores Section

Each component of the match has its own score, contributing to the overall percentage based on configured weights.

Field	Description
Quantity Score	Score for the quantity comparison across all matched lines.
Price Score	Score for the price/rate comparison across all matched lines.
Value Score	Score for the total value comparison (including taxes).
Line Match Score	Score for how well invoice lines mapped to PO lines.
Document Reference Score	Score for PO and GRN reference validation.
Duplicate Check Score	Score from the duplicate detection check.

Variance Summary Section

Field	Description
Total Variance	The aggregate monetary variance across all lines and components.
Quantity Variance Total	Sum of all quantity-related variances in monetary terms.
Price Variance Total	Sum of all price-related variances in monetary terms.
Value Variance Total	Sum of all value/total-related variances.
Has Critical Variance	Whether any variance exceeds the critical threshold requiring escalation.

Approval Section

Field	Description
Approval Status	Current approval state. Values: Pending, Approved, Rejected, Escalated.
Approved By	User who approved or rejected the match result.
Approval Datetime	When the approval or rejection action was taken.
Approval Comments	Reason provided by the approver for their decision.
Approval Level	The approval tier that actioned this record (e.g., Level 1 for standard, Level 2 for escalated).

Line Results (Child Table)

The Line Results table shows the line-by-line comparison between the invoice, PO, and GRN. Each row represents one matched (or unmatched) invoice line.

Field	Description
Item Code	The item being compared.
Item Name	Description of the item.
PO Qty	Quantity from the Purchase Order.
GRN Qty	Accepted quantity from the Goods Receipt Note.
Invoice Qty	Quantity on the invoice.
PO Rate	Agreed rate per unit from the Purchase Order.
Invoice Rate	Rate per unit on the invoice.
Qty Variance	Difference between invoiced quantity and received quantity.
Qty Variance Percent	Quantity variance expressed as a percentage.
Price Variance	Difference between invoiced rate and PO rate.
Price Variance Percent	Price variance expressed as a percentage.
Line Match Status	Status for this specific line. Values: Matched, Variance Within Tolerance, Variance Exceeds Tolerance, Unmatched.
Has Variance	Whether this line has any variance (quantity, price, or value).

Document References Section

Field	Description
Purchase Orders	List of Purchase Orders used in the match (via PO Reference child table).
Goods Receipt Notes	List of GRNs used in the match (via GRN Reference child table).
Lines Total	Total number of invoice lines evaluated.
Lines Matched	Number of lines that matched successfully.
Lines with Variance	Number of lines where a variance was detected.

Related Pages

• How 3-Way Matching Works — Understanding the matching logic
• Handle Match Failures — Resolving variance issues
• Matching FAQ & Troubleshooting — Common questions and errors
• 3-Way Matching Overview — Summary of the matching module