Create a GRN from Purchase Order

Prerequisites

• A submitted, approved Purchase Order exists
• You have the Stock User or Warehouse Manager role
• Goods have physically arrived at your warehouse

Step-by-Step

1. Open the submitted Purchase Order.
2. Click Create > Goods Receipt Note (GRN).
3. PayInvoice Next creates a draft GRN with items and quantities pre-filled from the PO.
4. Verify the Received Quantity for each item. Adjust if the actual delivery differs from the order.
5. If any items are damaged or defective, enter the Rejected Quantity. See GRN Quality Check.
6. Select the Warehouse where goods are being stored (may pre-fill from PO).
7. Click Save, then Submit.

After Submission

• Stock levels are updated in the selected warehouse.
• If provisional accounting is enabled, a provisional liability entry is posted. See GRN with Provisional Accounting.
• The GRN is available for Purchase Invoice creation.

TIP

For partial deliveries, you can create multiple GRNs against the same PO. Each GRN records one delivery batch.

Related Pages

• GRN Field Reference — All fields explained
• GRN Quality Check — Handling rejects
• Purchase Invoice from GRN — Creating invoice from GRN