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SQ Field Reference
A complete reference for every field on the Supplier Quotation form. Required fields are marked. Fields are listed in the order they appear on screen.
Header Section
| Field | Required | Description |
|---|---|---|
| Supplier | Yes | The supplier submitting the quotation. Auto-populated if created from an RFQ response. |
| Supplier Name | Auto | Populated from the supplier master record. |
| Date | Yes | The date the quotation was received or created. |
| Valid Till | Recommended | Date until which the quoted prices are valid. If left blank, the quotation is treated as open-ended. Check with the supplier before PO conversion if the validity date has passed. |
| Company | Yes | Your company receiving the quotation. |
| Status | Auto | Draft, Submitted, Ordered (converted to PO), Cancelled, Expired. |
Items Table
| Field | Required | Description |
|---|---|---|
| Item Code | Yes | The item being quoted. Must match an item from the RFQ or your item master. |
| Item Name | Auto | Populated from the item master. |
| Description | No | Additional item details or specifications from the supplier. |
| Qty | Yes | Quantity quoted by the supplier. |
| UOM | Yes | Unit of measurement. |
| Rate | Yes | Supplier's quoted unit rate (excluding taxes). This is the key comparison field when evaluating multiple quotations. |
| Amount | Auto | Qty × Rate. |
| Lead Time (Days) | Recommended | Supplier's committed delivery time in days. Useful for comparison when selecting among multiple quotes. |
Tax and Totals
| Field | Required | Description |
|---|---|---|
| Taxes and Charges | Conditional | GST and other applicable taxes. Auto-calculated based on tax template and item tax settings. |
| Total Taxes | Auto | Sum of all applicable taxes. |
| Grand Total | Auto | Net total plus taxes. This is the comparable amount when evaluating quotations. |
| Currency | Yes | Quotation currency. If different from your base currency, the exchange rate field appears. |
Terms Section
| Field | Required | Description |
|---|---|---|
| Payment Terms | No | Payment schedule offered by the supplier (e.g., 50% advance, 50% on delivery). |
| Terms and Conditions | No | Standard supplier terms. Review carefully before converting to PO. |
Reference Section
| Field | Required | Description |
|---|---|---|
| RFQ Reference | Auto | If created from an RFQ, links back to the originating Request for Quotation. |
| Opportunity | No | Link to a sales opportunity if applicable. |
| Amended From | Auto | If this quotation is an amendment, links to the original version. |
Related Pages
- Receive and Compare Quotations — Side-by-side comparison
- Convert to Purchase Order — Creating a PO from the winning quote
- SQ Overview — How supplier quotations work