PI Field Reference

This page lists every field on the Purchase Invoice form in PayInvoice Next.

Header Fields

Field	Required	Description
Supplier	Yes	The vendor who sent the invoice.
Date	Yes	The posting date in your books (defaults to today).
Supplier Invoice Number	Recommended	The invoice number printed on the supplier's bill. Used for duplicate detection.
Supplier Invoice Date	Recommended	The date printed on the supplier's bill.
Is PO Based	Auto-detected	Yes, No, or Partial. Indicates whether this PI is linked to a Purchase Order.
Company	Yes	Your company.
Currency	Yes	Transaction currency.

Budget Section

Field	Required	Description
Work Breakdown Structure (WBS)	Conditional	Budget code for this expense. Carries over from PO if created from PO.
Available Budget	Read-only	Real-time available budget under the selected WBS code.

Items Table

Field	Required	Description
Item	Yes	The product or service being invoiced.
Quantity	Yes	Quantity being invoiced.
Rate	Yes	Price per unit on the supplier's invoice.
Amount	Read-only	Quantity × Rate.
PO Reference	Auto-filled	Link to the source Purchase Order (if created from PO).
GRN Reference	Auto-filled	Link to the source GRN (if created from GRN).

GST Section

Field	Required	Description
Company GSTIN	Auto-filled	Your company's GST number.
Supplier GSTIN	Auto-filled	Supplier's GST number from supplier master.
Place of Supply	Auto-filled	Determines In-State vs Out-of-State GST.
Is Reverse Charge	No	Enable for reverse charge purchases.
E-Invoice Applicable	Auto-filled	Whether the supplier must generate e-invoices.
ISD	No	Enable for Input Service Distribution.

SAP Section

Field	Description
Send to SAP	Trigger to sync this invoice to SAP.
SAP Status	Draft / Posted / Paid.
SAP Payment Status	Payment status from SAP.
Total Paid Amount	Amount paid as reported by SAP.
Document Type	INV (Invoice), CRN (Credit Note), DBN (Debit Note).

Workflow Section

Field	Description
Workflow State	Current approval status.
Workflow Comment	Approval history table.
Submit Date	Timestamp when the PI was submitted.

Related Pages

• Create a Purchase Invoice — How to fill these fields
• PI GST and E-Invoice — GST field details