Cancel or Return a Purchase Invoice

This page explains how to cancel a Purchase Invoice or create a debit note (return) in PayInvoice Next.

Cancel a Purchase Invoice

1. Open the submitted Purchase Invoice.
2. Click Menu > Cancel.
3. Enter a cancellation reason.
4. Click Confirm.

WARNING

You cannot cancel a PI if a Payment Entry has been made against it. Cancel the payment first, then cancel the PI.

Impact of Cancellation

Area	Impact
Accounting	The GL entry is reversed. The expense is removed from your books.
Budget	If a WBS was assigned, the consumed budget is released back.
SAP	If SAP Integration is enabled, the cancellation syncs to SAP.
E-Invoice	If an IRN was generated, you must cancel the e-invoice on the NIC portal first. PayInvoice Next will attempt this automatically.
GST	The GST impact is reversed in your GSTR-2B reconciliation.

Create a Debit Note (Return)

If the supplier needs to issue a credit and you need to reduce the payable amount:

1. Open the original submitted PI.
2. Click Create > Return / Debit Note.
3. PayInvoice Next creates a new PI with negative quantities.
4. Adjust the items and amounts to reflect the return.
5. Click Submit. The debit note reduces the outstanding amount from the original invoice.

Related Pages

• PI FAQ & Troubleshooting — Cancellation error solutions
• PI GST and E-Invoice — E-invoice cancellation rules