PR Approval Workflow

Purchase Request approval typically involves the department head and, for larger amounts, the budget controller.

Typical Approval Flow

Draft → Submitted → Pending Dept Head Approval → Approved
                          ↓
                       Rejected

For high-value requests (amount above a configured threshold), an additional approval level may be required.

Approving a PR

1. Open the PR from your approval queue.
2. Review: items requested, quantities, estimated costs, justification.
3. Click Approve or Reject with a comment.

After Approval

The procurement team converts the approved PR to:

• An RFQ (for competitive bidding) — see Request for Quotation
• A Purchase Order (for known suppliers) — see Purchase Order

Related Pages

• Workflow Setup — Configure PR approval workflow
• Delegation & Escalation — Handle approver absence