Tender Management

Tender Management in PayInvoice Next is used for large project procurements that require a formal Bill of Quantities (BOQ) based bidding process. Unlike an RFQ where you specify items and ask suppliers for prices, a tender defines exact quantities and specifications through a structured BOQ, and suppliers submit sealed bids with their rates against each line item.

Tenders are common in infrastructure projects, government procurement, and any scenario where competitive bidding must follow a formal evaluation process.

When to Use Tenders vs RFQs

Scenario	Use Tender	Use RFQ
Project with defined scope and BOQ	Yes	—
Government or public sector procurement	Yes	—
Value above your organization's tender threshold	Yes	—
Standard items with known specifications	—	Yes
Quick procurement with few suppliers	—	Yes
Services without fixed quantities	—	Yes

What Would You Like to Do?

Task	Description
Create a Tender with BOQ	Set up a new tender with line-item quantities and invite suppliers
Evaluate Tender Responses	Score, compare, and award the tender
Tender Field Reference	Every field on the tender form explained
Tender FAQ	Common questions about tender management

How Tenders Fit in the Procurement Flow

A tender can originate from an approved Purchase Request when the procurement value exceeds your organization's tender threshold, or it can be created independently for project-based procurement. After evaluation and award, the winning bid converts directly into a Purchase Order with all BOQ rates pre-filled.

Purchase Request → Tender (with BOQ) → Supplier Bids → Evaluation → Award → Purchase Order

Related Pages

• Request for Quotation — Simpler alternative for standard procurement
• Supplier Quotation — Receiving and comparing supplier quotes
• Purchase Order — Created after tender award
• Budget Enforcement — Budget validation on tender-linked POs