Purchase Order

A Purchase Order (PO) is the formal authorization to a supplier to deliver goods or services at agreed prices and terms. In PayInvoice Next, every PO carries budget validation, multi-level approval workflows, and GST compliance.

What Would You Like to Do?

Task	Description
Create a Purchase Order	Step-by-step guide to creating a new PO
Modify or Amend a PO	Edit a draft PO or amend a submitted PO
PO Approval Workflow	How approvals work, tracking status, delegation
Cancel or Close a PO	When and how to cancel, impact on linked documents
PO with Budget Control	Budget validation, handling insufficient budget
PO Field Reference	Every field on the PO form explained
PO FAQ & Troubleshooting	Common questions, error messages, solutions

Common Scenarios

Scenario	What to Read
Creating a PO for the first time	Create a Purchase Order
PO rejected by approver	PO Approval Workflow
Budget exceeded error	PO with Budget Control
Need to change quantity after approval	Modify or Amend a PO
Supplier never delivered	Cancel or Close a PO

Related Pages

• Procurement Overview — The complete P2P flow
• Purchase Request — What comes before a PO
• Goods Receipt Note — What comes after a PO